Serdang Buddhist Association Selangor (Persatuan Penganut Buddha Serdang, Selangor) 沙登佛教会章程

01/07/2016 - We have moved, our new address is:

25 Jln PSK 2, Pusat Perdagangan Seri Kembangan, 43300 Seri Kembangan.

Changes to address submitted, pending ROS to approved.
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CONSTITUTION
PERSATUAN PENGANUT BUDDHA SERDANG, SELANGOR (SERDANG BUDDHIST
ASSOCIATION, SELANGOR)

CLAUSE 1 NAME
1. The Association shall be known as
PERSATUAN PENGANUT BUDDHA SERDANG, SELANGOR (SERDANG
BUDDHIST ASSOCIATION, SELANGOR)
Hereinafter referred to as "the Association".

2. Meaning of name : Tiada

3. Level : Negeri

CLAUSE 2 ADDRESS
1. The registered address is
1968, JALAN SK 13/8,
43300 SRI KEMBANGAN
SELANGOR
or at such other place as may from time to time be decided by the Committee; and
the postal address is
1968, JALAN SK 13/8,
43300 SRI KEMBANGAN
SELANGOR

2. The registered and postal addresses shall not be changed without the prior
approval of the Registrar of Societies.

CLAUSE 3 OBJECTIVE
a) To act as a religious organization for the purposes of religious worship and the
advancement of religion for Buddhists.
b) To organize, conduct, promote and participate in events or activities for the
enhancement of the understanding, cooperation and relationship between
Buddhists.
c) To organize, conduct, promote and participate in seminars, classes, talks,
courses, workshops, trainings and religious events or activities for the advancement
of the Buddhist culture, education and the teachings of The Lord Buddha.
d) To uphold the Buddhist ethics and values and the teachings of The Lord Buddha.
e) To organize, conduct, promote and participate in social welfare and charitable
events or activities.

CLAUSE 4 MEMBERSHIP
MEMBERSHIP
a) Any person, residing in Serdang and the surrounding areas, irrespective of sex,
who has attained the age of 18 years old, support the objectives of the Association,
willing to abide by the rules and resolutions of the Association is eligible to become
a member of Association. The membership consists of Ordinary Member and Life
Member.
b) Every application for membership shall be forwarded to the Secretary who shall
at the first convenient opportunity, submit to the Committee for approval. The
Committee may at its discretion reject any application for membership, without
assigning any reason thereof.
c) Every member admitted to the Association shall, upon payment of the prescribed
annual subscription fee for Ordinary Member or one time Life Member fee, be
entitled to all the privileges of membership.

SUBSCRIPTION FEES AND OTHER DUES
a) The fees and subscription payable shall be as follows:
i) Life Member
Life Member Fee: RM200.00
Annual Subscription: Nil
ii) Ordinary Member
Annual Subscription: RM30.00
b) All annual subscription shall be payable to the Honorary Treasurer during the first
three months of each financial year.
c) Any Ordinary Member who fails to pay the annual subscription after the month of
March shall automatically be denied the privileges of membership until he /she
settles his / her account.
d) Any Ordinary Member who fails to settle his / her account within one month from
March shall automatically cease to be a member of the Association.
e) The Committee shall have the power to fix a re-entrance fee for any person who
has allowed his membership to lapse through arrears.
f) Special subscriptions or levies for particular purposes may be raised from
members by a resolution in the General Meeting of the Association. If any member
fails to pay such subscription within such period as may be resolved, the amount
due shall be treated in the same way as arrears of annual subscription.

CLAUSE 5 RESIGNATION AND TERMINATION
RESIGNATION AND EXPULSION OF MEMBER
a) Any member who wishes to resign from the Association shall give two-week
notice in writing to the Honorary Secretary and shall pay up all his /her dues.
b) Any member who fails to comply with the rules and resolutions of the Association
or misbehave in a disorderly manners that will smear the name of the Association
can be expelled or suspended for a period as the Committee deems reasonable.
Before any action is taken by the Committee against the member concerned, the
member concerned shall be given a written notice on the grounds for expulsion or
suspension. The member concerned must be given an opportunity to explain and
defend him/herself. The decision of the Committee on expulsion or suspension shall
then be carried out unless the General Meeting reverses or cancels such decision
upon the appeal of the member concerned.

CLAUSE 6 SOURCE OF INCOME

CLAUSE 7 GENERAL MEETING
ANNUAL GENERAL MEETING
a) A notice shall be released at least 14 days prior to the Annual General Meeting of
the Association. The Annual General Meeting shall be held before the month of
April each year for transacting the following business:
i. To consider and receive the Committee's report on the operations of the
Association during the previous year.
ii. To consider and approve the accounts and balance sheet duly audited for the
previous financial year end.
iii. 1) To elect a Committee from those who present or those who are absent but
have given written consent, and handed to the Honorary Secretary at least 7 days
before the Annual General Meeting when election is due.
2) Names of the office-bearers shall be proposed and seconded by member, and
election will be conducted by an Ad-hoc Committee which will be decided in the
Annual General Meeting.
3) All the office-bearers shall hold office for a term [for 2 years] with effect from the
conclusion of the annual general meeting when election is due until the conclusion
of the second (2nd) annual general meeting after such annual general meeting
when the next election is due (term of office) and shall be eligible for re-election
after the term of office except the President who cannot hold office for more than
two terms of office continuously.
4) If any office of the Committee is not filled in the annual general meeting when
election is due, the Committee can be authorised by a resolution of the annual
general meeting, to appoint any members of the Association it deems fit, to fill such
office. Any officer so appointed shall hold office for a term with effect from the date
of appointment until the conclusion of the annual general meeting when the next
election is due and shall be eligible for re-election.
iv. 1) To appoint two Honorary Auditors who shall not be office-bearers of the
Association and shall hold office for a term with effect from the conclusion of the
annual general meeting when appointment is due until the conclusion of the second
(2nd) annual general meeting after such annual general meeting when the next
appointment is due and shall be eligible for reappointment.
2) A paid External Auditors who shall be a qualified accountants (or firm of
accountants) may be appointed by the Annual General Meeting and shall hold office
for a term with effect from the conclusion of the annual general meeting when
appointment is due until the conclusion of the second (2nd) annual general meeting
after such annual general meeting when the next appointment is due and shall be
eligible for reappointment.
v. To consider any other business for which not less than 7-day notice have been
given by any member in writing to the Honorary Secretary in the form of resolution.
b) The Honorary Secretary shall send a copy of the annual audited accounts of the
Association for the previous financial year together with the notice of Annual
General Meeting to all the members of the Association.

CLAUSE 8 COMMITTEE
COMMITTEE
a) A Committee consisting of the following officers, who shall be termed the officebearers
of the Association, shall be elected at the Annual General Meeting when
the election is due.
i. A President
ii. A Deputy President
iii. Two Vice Presidents
iv. An Honorary Secretary
v. An Honorary Assistant Secretary
vi. An Honorary Treasurer
vii. An Honorary Assistant Treasurer
viii. Eight Ordinary Committee Members.
b) All office-bearers of the Association and every officer performing executive
functions in the Association shall be Malaysian citizens.
c) The function of the Committee is to manage (including planning, organizing,
leading and controlling activities) the day to day activities of the Association and to
make decisions on matters affecting its running within the general policy laid down
by the General Meeting. It may not act contrary to the expressed wishes of the
General Meeting without prior reference to it and shall always remain subordinate to
the General Meeting. It shall furnish a report to the Annual General Meeting on its
activities during the previous year.
d) The Committee shall meet at least once in every four months and seven (7) days
notice at the least shall be given to the committee members. The President acting
alone, or not less than three of its committee members acting together may call for
a meeting of the Committee to be held at any time. At least one-half of the
Committee members must be present for its proceedings to be valid and to
constitute a quorum.
e) Any member of the Committee who fails to attend three consecutive meeting of
the Committee without satisfactory explanation shall be deemed to have resigned
from the Committee.
f) In the event of the death or resignation of a member of the Committee or any
vacancy, the Committee shall have the power to co-opt any member of the
Association to fill the vacancy until the next Annual General Meeting.
g) The President can be authorised by the Committee to appoint a maximum of four
Ordinary Committee Members as part of the Committee (appointed Ordinary
Committee Members) via the approval by the Committee Meeting as and when the
needs arise. Such authority given shall continue in force until the Association's next
election of office-bearers or such shorter time as it is decided by the Committee.
h) Subject to these Rules questions arising at any meeting of Committee shall be
decided by a majority of votes and a determination by a majority of office-bearers
shall for all purposes be deemed a determination of the Committee. In the case of
an equality of votes, the chairman of the meeting shall be entitled to a second or
casting vote.
i) A office-bearer shall not vote in respect of any contract or proposed contract with
the Association in which he/she is interested, whether directly or indirectly, or any
matter arising there-out and if he/she does so vote, his/her vote shall not be
counted. He/she shall be counted only to make the quorum at the Committee
meeting.
j) The Committee shall give instruction to the Secretary and other officers for the
conduct of the affairs of the Association. It may appoint such officers and such staff
as it deems necessary. It may suspend or dismiss any officers or member of the
staff for neglect of duty, dishonesty, incompetence, refusal to carry out the
decisions of the Committee, or for any other reason which it deems good and
sufficient in the interest of the Association.

CLAUSE 9 DUTIES OF OFFICE BEARERS
DUTIES AND POWERS OF OFFICE- BEARERS AND MEMBERS
a.) President
i. The President shall during his/her term of office preside at all general meetings
and meetings of the Committee, shall be responsible for all such meetings. He/She
shall be the spokesman of the Association. He/She shall have his/her second or
casting vote, and shall sign minutes of each meeting at the time they are confirmed.
ii. Call for meetings of the Committee.
iii. Supervise activities of the office-bearers

b.) Deputy President
i. Assist the President in his / her duties.
ii. Assume all duties, authority and responsibilities of the President during his/her
absence.

c.) Vice-President
i. Assist the President and Deputy President in their duties.

d.) Honorary Secretary
i. He/She shall be responsible for conducting all correspondence in such form and
manner as the Committee may direct.
ii. He/She shall keep a membership register containing the names and addresses
for all the members, the membership number and the date on which they joined the
Association. He/She shall maintain all documentations and records of the
Association.
iii. He/She shall record the proceedings of all meetings.
iv. He/She shall file annual returns within 60 days from the annual general meeting
to the Registrar of Societies.

e.) Honorary Assistant Secretary
i. Shall assist the Honorary Secretary in carrying out his/her duties and shall act for
him in his/her absence.

f.) Honorary Treasurer
i. Take charge of all money received and make payments in accordance with the
direction of the Committee.
ii. Be responsible for the proper and up-to-date keeping of all accounts of the
Association.
iii. Present the balance sheet and statement of account for the previous year at the
Annual General Meeting.
iv. Keep a sum of not exceeding RM1,000.00 as petty cash. Any sum exceeding
this amount shall be deposited in the bank. The bank accounts shall be in the name
of the Association.
v. Issue receipt for all money received.
vi. Keep an inventory of the properties.

g.) Honorary Assistant Treasurer
i. Shall assist the Honorary Treasurer in carrying out his/her duties and shall act for
him in his/her absence.

h.) All the above office-bearers and other ordinary committee members shall carry
out such duties as directed by the Committee.

CLAUSE 10 FINANCIAL PROVISION
FINANCIAL PROVISIONS
a) All cheques or withdrawal notices on the Association's bank account shall be
signed jointly by any two of the following office-bearers; namely the President,
Deputy President, Honorary Secretary and Honorary Treasurer. In the absence of
the Honorary Secretary or Honorary Treasurer the Committee shall appoint its
members to sign in his/her place.
b) No expenditure exceeding RM6,000 (Ringgit Malaysia Six Thousand Only) at any
one time shall be incurred without the prior sanction of the committee, and no
expenditure exceeding RM100,000 (Ringgit Malaysia One Hundred Thousand Only)
in any one month shall be incurred without the prior sanction of a general meeting.
Expenditure of RM6,000 (Ringgit Malaysia Six Thousand Only) and below at any
one time may be incurred by the President together with the Secretary or the
Treasurer and such expenditure shall be reported by the President to the next
meeting of the committee and recorded in the minutes thereof.
c) The Financial Year of the Association shall be from 1st January to 31st
December each year.
d) The funds of the Association may be expended for any purpose necessary for
the carrying out of its objects including the expenses of its administration, expenses
of its activities, projects and events approved by its Committee and/or general
meeting, the payment of salaries, allowance and expenses of its office-bearers and
paid staff, and the audit of its accounts.

CLAUSE 11 AUDITORS
HONORARY AUDITORS
Two Honorary Auditors are required to audit the accounts of the Association and
present their annual report to the Annual General Meeting. They may also be
required by the President to audit the accounts of the Association for any period
within their tenure of office at any date, and to make a report to the Committee.

CLAUSE 12 PROPERTY ADMINISTRATOR / TRUSTEES
ASSETS AND TRUSTEES
a) The Association is allowed to own assets.
b) All assets of whatsoever nature shall belong to the Association and shall be
under the control of the General Meeting to be dealt with in such manner as it may
decide.
c) The trustees shall not sell or transfer the assets of the Association except with
the consent of not less than 2/3 of the total voting membership present at the
General Meeting.
d) All immovable properties shall be vested in trustees upon the execution of a
Deed of Trust by such trustees. Any trustees may at any time resign his trusteeship.
If a trustee dies, or becomes a lunatic or of unsound mind or is absent from the
country for a period of one year, he shall be deemed to have resigned his
trusteeship. If a trustee is guilty of misconduct or such a kind as to render it
undesirable that he continues as a trustee, a General Meeting may remove him
from his trusteeship. Vacancies in the trusteeship may be filled at a General
Meeting but so that the number shall not be more than five and not less than three.
Such trustee so appointed shall hold office for a term with effect from the conclusion
of the General Meeting until the conclusion of the annual general meeting when the
next appointment is due.
e) The Trustees shall hold office for a term with effect from the conclusion of the
annual general meeting when appointment is due until the conclusion of the second
(2nd) annual general meeting after such annual general meeting when the next
appointment is due and shall be eligible for reappointment.

CLAUSE 13 INTERPRETATION
INTERPRETATION
a) In between Annual General Meeting, the committee shall interpret the rules of the
Association and when necessary, determine any point on which the rules are silent.
b) Except where they are contrary to or inconsistent with the policy previously laid
down by the General Meeting, the decisions of the Committee shall be binding on
all members of the Association unless and until it is reversed by a resolution in the
General Meeting.

CLAUSE 14 ADVISOR / PATRON
RELIGIOUS ADVISORS AND PATRONS
a) Prominent Buddhists may be invited to be Advisors and Patrons of the
Association.
b) Advisors and Patrons shall enjoy all privileges of the Association except voting
and holding of any office.

CLAUSE 15 PROHIBITION
PROHIBITIONS
a) Gambling of any kinds or the introduction of material for gambling or drugs within
the premises of the Association is prohibited.
b) The funds of the Association shall not be used for payments of members of the
Association who have been convicted in the court of Law.
c) No political activities are allowed within the premises of the Association.
d) A university or university-college student shall not be admitted to membership
unless with the prior approval of the Vice-Chancellor of the university concerned.

CLAUSE 16 AMENDMENT OF CONSTITUTION
AMENDMENT TO RULES
These Rules shall not be altered or amended except by resolution of not less than
3/5 (60%) of the total voting membership present and voting at a general meeting.
Such alterations or amendments shall take effect from the date of their approval by
the Registrar of Societies. Any approved alteration or amendment to the rules shall
be forwarded to the Registrar of Societies within 60 days after the general meeting.

CLAUSE 17 DISSOLUTION
DISSOLUTION OF THE ASSOCIATION
a) The Association may be voluntarily dissolved by a resolution of not less than 3/5
(60%) of the total voting membership present and voting at a general meeting called
for the purpose.
b) In the event of the Association being dissolved as provided above, all debts and
liabilities legally incurred on its behalf shall be fully discharged, and the remaining
funds, if any, shall be disposed of in such manner as decided upon by a general
meeting.
c) Notice of dissolution shall be given to the Registrar of Societies within fourteen
days after the resolution.

CLAUSE 18 FLAG, LOGO AND BADGE
1. Flag
-
Description
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2. Logo
Description
3. Badge
-
Description
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CLAUSE 19 VOTE AND POLL
VOTE AND POLL
Unless specifically provided for in these Rules, at any general meeting a resolution
put to the vote of the meeting shall be decided on a show of hands and by a simple
majority of the votes. Every member is entitled to one vote and no member shall be
entitled to vote at any general meeting unless his / her account has been fully
settled. In the case of an equality of votes, the chairman of the meeting shall be
entitled to a second or casting vote.

CLAUSE 20 EXTRAORDINARY GENERAL MEETING
EXTRAORDINARY GENERAL MEETING
a) An Extraordinary General Meeting shall be convened:
i. Whenever the Committee deems it necessary or
ii. At a joint request in writing of not less than 3/5 (60%) of the total members stating
the objectives and reasons for such meeting.
b) An Extraordinary General Meeting requisitioned by members shall be convened
within 30 days of the received of such requisition.
c) Notice and agenda for the Extraordinary General Meeting shall be forwarded by
the Honorary Secretary to all members 14 days before the Meeting.

CLAUSE 21 QUORUM FOR AGM AND EGM
Quorum for Annual General Meeting(AGM) and Extraordinary General
Meeting(EGM)
a) The supreme authority of the Association is vested in a general meeting (Annual
General Meeting or Extraordinary General Meeting). At least 1/3 of the total voting
membership of the Association or twice the number of the committee members,
whichever is lesser must be present at a general meeting for its proceedings to be
valid and to constitute a quorum.
b) If half an hour after the time appointed for the Annual General Meeting, a quorum
is not present, the meeting shall be postponed to a date (not exceeding 30 days) to
be decided by the Committee, and if a quorum is not present for the postponed
meeting, the members present shall have power to proceed with the business of the
day but they shall not have power to alter the rules of the Association or make
decisions affecting the whole membership.
c) The quorum and postponement of an Annual General Meeting shall also apply to
an Extraordinary General Meeting, but with the proviso that if no quorum is present
half an hour after the time appointed for a postponed Extraordinary requisitioned by
members, the meeting shall be cancelled and no Extraordinary General Meeting
shall be requisitioned for the same purpose until after the lapse of at least six
months from the date thereof.

CLAUSE 22 INFRINGEMENT OF RULES
INFRINGEMENT OF RULES
Any member infringing any of the Rules and Regulations of the Association shall be
dealt with by the Committee who may at their discretion refuse the privileges of the
Association for such period as may deemed proper, provided such affected
members have the right to appeal to the General Meeting of which the decision
shall be final.

CLAUSE 23 RESIGNATION OF OFFICE-BEARERS
RESIGNATION
Any office-bearers who wish to resign his/her office shall tender his/her resignation
in writing to the Honorary Secretary and shall not be deemed to have resigned until
his/her resignation has been considered and accepted at the next Committee's
meeting.

Updated and approved by ROS, eROSES dated 30/03/2015